Privacy Policy

1. Business operator

Name: JAYID Inc.

Address: Central Building 2F, 1-1-5 Kyobashi, Chuo-ku, Tokyo 104-0031, Japan

Representative: Nanako Akiyoshi, Representative Director

2. Personal information we collect

We collect the following personal information by lawful and fair means:

1. Information about contacts at our clients and business partners: name, company, department, job title, email address, phone number, etc.
2. Information about journalists, influencers and experts: name, media outlet or organisation, job title, contact details, information relating to interviews and coverage, publicly available profile information, etc.
3. Information about attendees of events and press conferences: name, organisation, contact details, attendance status, photographs and video taken at the event, etc.
4. Information about people who contact us: name, company, email address, details of the enquiry, etc.
5. Information about job applicants: name, contact details, career history and other information provided in the application
6. Information about visits to our website: cookies, IP address, browsing history, device and browser information, etc.

3. Purposes of use

We use personal information only within the scope of the following purposes:

1. To provide our services, including public relations, media relations and event management, and to perform our contracts
2. To provide information to journalists and others, arrange interviews, and invite them to events
3. To communicate with clients and business partners, hold meetings, and handle invoicing, payments and other administration
4. To respond to enquiries
5. To carry out recruitment and communicate with applicants
6. To improve our services and website and analyse how they are used
7. To comply with laws and regulations

4. Provision to third parties

We do not provide personal information to third parties without the prior consent of the individual, except in the following cases:

1. Where required by law
2. Where necessary to protect a person's life, body or property and it is difficult to obtain the individual's consent
3. Where especially necessary to improve public health or promote the healthy development of children and it is difficult to obtain the individual's consent
4. Where necessary to cooperate with a national or local government body, or a party entrusted by one, in carrying out duties prescribed by law
5. Other cases permitted under the APPI

5. Outsourcing

We may outsource all or part of the handling of personal information to the extent necessary to achieve the purposes of use. In such cases, we select contractors carefully, enter into the necessary agreements, and supervise them appropriately.

6. Provision to third parties in foreign countries

As we provide PR services to clients based outside Japan, we may provide personal information to third parties in foreign countries (such as clients located in the United States, the United Kingdom and Singapore) to the extent necessary to achieve the purposes of use. In such cases, in accordance with the APPI, we either obtain the individual's consent or ensure that the recipient has a system in place to continuously take measures equivalent to those required under the APPI. For information about the personal information protection systems of the relevant countries, please refer to the information published on the website of the Personal Information Protection Commission of Japan, or contact us.

7. Security measures

We take necessary and appropriate measures to prevent the leakage, loss or damage of personal information and otherwise keep it secure, including access control, appropriate configuration of devices and cloud services, and training for our staff.

8. Cookies

Our website may use cookies to improve usability and understand how the site is used. We may also use analytics tools such as Google Analytics, provided by Google LLC, which use cookies to collect usage data in a form that does not identify individuals. You can disable cookies in your browser settings.

9. Requests for disclosure and other rights

If you request notification of the purposes of use, disclosure, correction, addition or deletion, suspension of use or erasure, suspension of provision to third parties, or disclosure of records of provision to third parties of your personal information, we will respond without delay in accordance with the APPI after verifying your identity. Please send requests to the contact point in Section 10.

10. Contact

For enquiries, comments or complaints about how we handle personal information, please contact:

JAYID Inc., Personal Information Enquiries

Email: info@jayid.co.jp

11. Changes to this policy

We may revise this Privacy Policy in response to changes in laws or our business. The revised policy takes effect when it is published on our website.